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ESUO

Welcome to the European Synchrotron and Free Electron Laser User Organisation
ESUO, the European Synchrotron and Free Electron Laser User Organisation offers to represent all users of synchrotron and free electron-laser facilities in Europe. Such state-of-the-art facilities enable various kinds of experiments in fields ranging from physics through life sciences to cultural heritage to be conducted. At present, users from 31 European member states and European associated countries are represented by ESUO national delegates / representatives.

  • Home
  • News
  • About ESUO
    • Vision & Missions
    • Structure and governance
    • The ESUO manifesto
  • User representation
    • User delegates / representatives
    • User bodies
  • Contact
  • Imprint
  • Wayforlight Portal
EB members

New ESUO Executive Board Member: Wojciech Gawelda

September 27, 2022 0 comment
Report

18th General Assembly, and 2022 Annual Meeting of The European Synchrotron and FEL User Organisation (ESUO)

September 15, 2022 0 comment
Event

UPCOMING 18TH ESUO GENERAL ASSEMBLY, 29-30 AUGUST 2022 AT SOLEIL SYNCHROTRON

July 28, 2022 0 comment
EventReport

17th ESUO General Assembly – report of meeting

June 14, 2022 0 comment
Event

ESUO online General Assembly on May 16th 2022

April 6, 2022 0 comment
Uncategorized

ESUO statement on Ukraine

March 17, 2022 0 comment
  • Welcome to the European Synchrotron and Free-electron laser User Organisation ESUO, the European Synchrotron and Free Electron Laser User Organisation offers to represent all users of synchrotron and free electron-laser facilities in Europe. Such state-of-the-art facilities enable various kinds of experiments ranging from physics through life sciences to cultural heritage to be conducted. At present, users from 30 European member states and European associated countries are represented by ESUO national delegates / representatives.

EB members

New ESUO Executive Board Member: Wojciech Gawelda

Wojciech Gawelda (ES) was elected to the ESUO Executive Board for FEL community during the 18th ESUO General Assembly held on 29-30th August 2022, hosted by the Soleil synchrotron. Congratulations!

Wojciech is a distinguished “Beatriz Galindo” Professor at the Department of Chemistry, Universidad Autónoma de Madrid and an Associated Research Professor at IMDEA Nanoscience (Madrid, ES).

Wojciech Gawelda replaces Federico Boscherini (IT) who resigned from the board in July 2022 in order to take up the position as chair of the European XFEL board.

Wojciech Gawelda (ES), new ESUO EB member
September 27, 2022
Report

18th General Assembly, and 2022 Annual Meeting of The European Synchrotron and FEL User Organisation (ESUO)

Group photo (on-site and online) participants

The 18th ESUO General Assembly was held on 29-30th August 2022, hosted by the SOLEIL synchrotron. The meeting had participation of delegates from 27 (out of 31) ESUO member countries. In total 32 ESUO delegates joined the meeting, 21 in-person and 11 online. The meeting also had the participation of 7 invitees: the host, Jean Daillant (Director of SOLEIL and Vice-Chair of LEAPS) and 6 further invitees: Antje Vollmer (Head of User Coordination HZB), Majid Ounsy (Software Project Manager at SOLEIL), Cecilia Blasetti (International Project Officer ELETTRA), Gema Martínez-Criado (Scientific Director for Physical Sciences of ESRF-EBS), Peter Wenzel-Constabel (Vice-Chair of ESFRI) and Lambert van Eijck (Vice-Chair of ENSA).

The following topics were presented or discussed during the meeting.

News from SOLEIL and from LEAPS: Jean Daillant presented SOLEIL in a nutshell highlighting the number of users, approximately 8,000, who used SOLEIL in the last 5 years performing experiments in many diverse scientific areas. SOLEIL also served the international community hosting experiments from 27 of the ESUO member countries and from at least another 9 countries in this period. Jean also showed the portfolio of Horizon Europe (HE) projects in which SOLEIL is involved and the plans for the SOLEIL upgrade program. From his then role as Vice-Chair of LEAPS, Jean emphasized the publication of the LEAPS strategy for this decade – ESAPS22 (LEAPS-ESAPS-Broschure_final-20052022-3.pdf (leaps-initiative.eu))- which proposes among other things the development of new access modes to cope with the present needs and which envisages a coherent strategy plan for the upgrades of LEAPS facilities.

Light Sources – cooperation and global integration: Antje Vollmer (HZB) discussed that opening paths to solve the most pressing global challenges depends on the excellent science performed in large research infrastructures  and as the X-ray science knowledge is rooted in infrastructures from the big North transnational cooperation and distribution of knowledge and intellectual exchange is needed to provide, especially Africa, with equal opportunities to participate in finding common solutions for common challenges.

ExPaNDS: Majid Ounsy (SOLEIL) explained that the ExPaNDS project provides tools for and promotes FAIR open data sources and data analysis services for Photon and Neutron facilities. ExPanNDS has developed a Training Portal for PaN Data Services which all users are invited to further explore and use: https://pan-training.eu/.

Digital LEAPS STARS project: Cecilia Blasetti (ELETTRA) described the structure and activities and the activity plans for this LEAPS internal project STARS “Enhanced remote access for users”. The project aims mainly at making sample information compliant with the FAIR principles (for -Findability, Accessibility, Interoperability, and Reusability-) by bringing the European Open Science Cloud (EOSC, https://eosc-portal.eu/) standards into the sample handling procedures, helping both the users and the users offices to manage mailed-in samples, and to foster automation and remote data collection.

Welcome to Romania and Ukraine: ESUO celebrated in-person that a national delegate to represent Romania, Ovidiu Crisan was admitted to ESUO and was present, bringing the total to 31 nations that have representation within ESUO. We further celebrated that Serhii Nedilko attended the meeting as an observer delegate for Ukraine, as was ESUOs intention since March. “Ласкаво просимо”

ESUO Overview and considerations: Cormac McGuinness (IE) made a recap of ESUO activities since the previous General Assembly of May 2022.The user and facilities landscape is evolving towards more digital and remote experiments, greener procedures and challenge driven topics and looking to have a more inclusive and extensive SR and FEL community. ESUO needs to look into these aspects and maybe consider to adjust the association vision and missions accordingly. ESUO is carefully looking for opportunities to support user access, mainly considering answering to the upcoming co-funded HE-INFRA-SERV call allowing for projects funding curiosity-driven access. Other aspects mentioned were ESUO priorities, the internal organisation, the association’s sustainability and its relation with LEAPS. In addition, education and outreach activities and future funding of activities and missions were discussed in parallel workgroup meetings later in the day.

Election of a new Executive Board member: Wojciech Gawelda (ES) was elected to the ESUO Executive Board for FEL community replacing Federico Boscherini (IT) who resigned from the board in July 2022 in order to take up the position as chair of the European XFEL board. Wojciech Gawelda is a distinguished “Beatriz Galindo” Professor at the Department of Chemistry, Universidad Autónoma de Madrid and an Associated Research Professor at IMDEA Nanoscience (Madrid, ES). The ESUO delegates and Executive Board warmly congratulated Wojciech!

News from the National Users and National Users Organisations: The delegates from each country represented in the meeting presented the status of their activities.

In summary:

  1. the demand for a TNA programme for curiosity-driven research remains,
  2. in almost all cases user funds can only come directly from research grants,
  3. many members can access the ESRF and the European XFEL through National membership,
  4. countries with facilities, but not all, offer differing levels of support to national researchers,
  5. only DK reported having funds for TNA for all sources through a funded research institute, there are few programs for TNA remaining: NFFA and CERIC-ERIC,
  1. Diamond Light Source offers limited financial support to EU users,
  2. ELETTRA continued previous TNA level of support to EU nations (since October 2021), and keeping national user support to EU levels as before,
  3. SK switched from ESRF to European XFEL membership,
  4. CZ membership in the ESRF has been cancelled.

This overview can be summarized in the following membership and access maps.

HE co-funded pilot for curiosity-driven TNA: Rainer Lechner (AT) explained that the prospective Horizon Europe call is a co-fund pilot with pan-European RIs and/or National RIs. The status of co-funding remains uncertain and will need to be clarified before getting ready to answer the call. The scope of the call is ‘Interdisciplinary curiosity driven research’. Rainer went through the pros and cons and the next steps have been defined. National Access Programmes: Tom Hase (UK) presented a proposal to UK national funding agencies to fund access to facilities external to the UK as a potential template for similar arguments to be made in other countries.

Opportunities for users at the upgraded ESRF-EBS: Gema Martínez-Criado (ESRF Scientific Director) showed the new beamlines capabilities and the new access mode programs (BAGs and HUBs, Community Access Proposals – HUBs and BAGs (esrf.fr)) as well as a number of scientific highlights.

Overview on ESFRI and future access: Peter Wenzel-Constabel (ESFRI Vice-Chair) gave an overview of ESFRI and mentioned that in particular the preparation of a new roadmap on access policies. He mentioned ESUO could be consulted to get involved in this process and also that he is most interested in receiving a summary of the reports presented by the ESUO National User Delegates.

Panel discussion ‘Positioning SR & FELs for challenge-driven and curiosity-driven access while sustaining access for all European researchers’: Antje Vollmer, Cecilia Blasetti, Gema Martínez-Criado, Jean Daillant, Lambert van Eijck (online) and Peter Wenzel-Constabel were the panelists in this discussion moderated by Moniek Tromp (NL). The nature of typical access is changing and the user community as a voice in the definition of these changes as well as in assuring that it evolves towards more inclusive and sustainable access modes. In general, there was no clear sense of whose responsibility it is to ensure that users both have access and the ability to make use of that access.  New modes of thematic, challenge-driven or community access were discussed. Antje said she sees this ‘Community’ access precisely as an opportunity for smaller groups to get integrated and collaborate with expert groups. Gema shares that pilot projects for long-term (3 years) topical research access are already running at the ESRF. The access is managed by the user community group and the beamtime usage is regularly reported and evaluated by the Science Advisory Committee (SAC). Jean said that LEAPS is presently discussing the possibility to implement similar targeted challenge-driven access at the national facilities and that a first pilot will be in the field of quantum technologies. Peter remarked that challenge-driven access could be applied in specific occasions but that ESFRI will continue to advocate for keeping curiosity-driven access as by far the main access mode to the RIs. A pathway to sustainable access for all users for all topics to all facilities was not immediately clear.

Wrap-up and closure:

The meeting closed with thanks from the ESUO president to all involved and an acknowledgement that a lot of work was needed from all on behalf of the whole of the European user community to realise ESUOs primary missions. These can be summarised as promoting Trans-National Access (TNA) to European light sources and the European Commission and, as well as lobbying to support elimination of geographical or financial barriers in user participation, with as simple an access model as practicable.

September 15, 2022
Event

UPCOMING 18TH ESUO GENERAL ASSEMBLY, 29-30 AUGUST 2022 AT SOLEIL SYNCHROTRON

The 18th ESUO General Assembly meeting – an in person and online meeting – will be held on 29-30th August 2022 and will be hosted by Soleil synchrotron. The Election of a new Executive Board member will take place. Registration is open until the 11th of August and attendance is by invitation only. Please register here.

AGENDA

The agenda will cover among others the topics listed below:

  • News from Soleil, LEAPS, ESFRI and ESRF-EBS;
  • Presentation of initiatives and projects regarding different aspects of user access;
  • Guest Speakers from SOLEIL, ESRF, HZB BESSY, ELETTRA and ESFRI
  • A panel discussion on the topic ‘Positioning analytical SR/FEL facilities for challenge-driven research and new curiosity-driven frontier research while sustaining access for all European researchers’;
  • Overview of ESUO activities, news from the national user organisation and discussion on the ESUO’s internal organisation;
  • Election of a new member of the ESUO Executive Board

Thank you to our hosts SOLEIL synchrotron and support from LEAPS.

July 28, 2022
EventReport

17th ESUO General Assembly – report of meeting

The virtual 17th General Assembly and virtual meeting on May 16th 2022 saw the participation of delegates from 25 (out of 30) member countries. In total 35 ESUO delegates joined the meeting.

The topics of the meeting are listed here.

ESUO Activities: The meeting began with a summary or recap of ESUO activities since the previous General Assembly of October 2021. This gave a brief overview of the Executive Board activities and interactions with LEAPS, the European Commission and ENSA in the immediate run up to the 17th General Assembly.

Welcome to Romania: ESUO was able celebrate that a national delegate to represent ROMANIA, Ovidiu Crisan was admitted to ESUO, bringing the total to 31 nations that have representation within ESUO. The national delegates present voted in favour until a majority of all member nations had been reached with there being no dissenting votes.  Bine ati venit!

Summary of the results of the ESUO User Survey on the absence of Trans National Access funding:
 
A summary of the ESUO User Survey results was presented with a statistical analysis of the questions, accompanied by selected individual responses to the key first question as to whether a user could come to a synchrotron/FEL in the absence of trans-national access (TNA) funding. The total response was 596 submissions, mainly from older established researchers, comparing well with the 2630 recipients of TNA under CALIPSOplus over the 4.5 yr duration. The results of the survey and selected comments had been presented to representative s of the European Commission and ESFRI in a meeting on March 21st 2022 as facilitated by LEAPS.

Mandates: A reminder was given to the assembled delegates that mandates are required of all national delegates as per the ESUO Statutes (as noted in presentation). A template of a mandate and several examples of a mandating authority were noted as being acceptable if the national user organisation were not a formal entity capable of issuing a mandate themselves.

ESUO-LEAPS Strategic Partnership: The ESUO-LEAPS partnership which has been in place for a year was discussed and delegates were informed both on the overall internal structure of LEAPS, but also where the representatives of ESUO are and would continue to be active in providing user voices within that organisational structure of strategy groups, work groups and task forces. The key aspects of the LEAPS commitment to ESUO and the ESUO commitment to LEAPS were discussed, together with the previously agreed medium term activities of ESUO as of April 2021. A discussion of the previous 4th LEAPS plenary, and LEAPS responses to Challenge Driven topics in Horizon Europe leading to new challenge driven access modalities. These were discussed with LEAPS in various interactions and in preparation for the LEAPS European Strategy on Accelerator Based Photon Sources 2022 (ESAPS 2022) were discussed. [Note the LEAPS ESAPS 2022 stategy was formally launched on May 31st in Brussels. ESUO participated and supported LEAPS in this launch event.] The ESAPS strategy may be discussed in full at the next ESUO GA in August.

Vacancy on the ESUO Executive Board: There will be a vacancy at the ESUO Executive Board from 1st July 2022. This will be the date that Federico Boscherini takes up a new role as chair of the Eu.XFEL Council. It was agreed that the election of the new EB member will be done during the upcoming ESUO GA meeting on the 29th of August. By ESUO Statutes, the replacement should be representative of the FEL user community. Further, ESUO Statutes also restrict the nationality to be of a nationality other than that represented Please contact the President of ESUO if you would be available for this position.

Horizon Europe call: HORIZON-INsFRA-2023-SERV-01-03:  The opportunities associated with the draft topic named “Research infrastructures services advancing frontier knowledge: co-fund pilots with pan-European RIs and/or national RIs”, in the draft Horizon Europe Research Infrastructures Work Programme 2023-2024 was discussed in full where the topic is intended as a Co-Funded pilot programme which would primarily deliver trans-national access support for curiosity driven research to consortia of large scale research infrastructures. The details of the scope, language, funding, expected outcomes and eligibility criteria were outlined during this talk. The national delegates had been tasked in the weeks before the GA with supporting a joint lobbying by ESUO+ENSA national delegates in each nation with a letter to the National Contact Points on the Research Infrastructures committee in relation to the topic and the intended response to it of the LEAPS+LENS+ESUO+ENSA photon and neutron communities to this call when it would be published later in the autumn of 2022. The thinking behind the ESUO President and EBs thinking in calling for a joint photon and neutron response to this topic was outlined, linking the CALIPSOplus final meeting, the LEAPS 4th plenary meeting, the interaction with the Commission in March 2022 and in meetings with ENSA in April 2022. The president of ENSA, Henrik Rønnow attended for this section of the meeting. Note that on the day following the GA meeting, the RI committee meeting in Brussels retained the language of this topic in the draft work programme. Follow up meetings with ENSA and with LEAPS and LENS are to still occur.

Internal organisation and scope of ESUO activities: It remains a challenge for ESUO to both sustain itself into the future, in the potential absence of any programmatic funding as in the past, and also to define the role that ESUO could and should play as these all depend upon human resources, time and finances. This topic introduced delegates to the need for input to the ESUO EB in advance of developing final proposals regarding funding, membership fees, preferred and priority activities and internal organisation of ESUO to be clarified and voted upon in the next General Assembly in August 2022. (See presentation).

Next General Assembly August 29th /30th 2022 @SOLEIL: The dates and location of the next in-person ESUO General Assembly were discussed, with likely topics. The details will follow in due time but please book the dates in your agendas.

The meeting then ended but with a number of requests for delegates to prepare in advance of the next General Assembly.

 

June 14, 2022
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  • New ESUO Executive Board Member: Wojciech Gawelda September 27, 2022
  • 18th General Assembly, and 2022 Annual Meeting of The European Synchrotron and FEL User Organisation (ESUO) September 15, 2022
  • UPCOMING 18TH ESUO GENERAL ASSEMBLY, 29-30 AUGUST 2022 AT SOLEIL SYNCHROTRON July 28, 2022
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